Posts Tagged Office 365

A new Office 365 Store is coming soon

A new update has been added to the Office 365 Roadmap which tells us the delivery date of the new Office 365 Store. The released date for all tenants will be ‘late July’. Organisations having a First Release tenant will be getting the new store in the next couple of weeks.

When released the new Store will only show ‘free apps’, so I’m guessing the current Office / SharePoint Store will exist besided the new store for a while. The new store will probably get the same look and feel as the Outlook.com store which will be released around the same timeframe.

We learned a lot about the new Office 365 Store updates during the Build and Ignite conferences. Jim Epes did a session named “Making Money with Office 365” at Build were we learned about the coming improvements. He did a similar session at Ignite named “Everything You Need to Know about the Office Store”.

Here are some of the things we learned during these presentations:

  • The store will get a more prominent location in Office 2016 ribbon and in the Office 365 App launcher
  • The new icons will bring users to a special version of the Store, which will also show them all registered applications at the tenant level of Office 365 (via Azure Active Directory).
  • You can hide Apps in the App Store (and only navigate to the app using a ‘code’)
  • The streamline acquisition flow which allows you to install apps directly into a SharePoint site or Outlook inbox without having to leave the Store Experience.

The update I liked most:

  • There will be a new option to present Web Apps in the store which extend Office 365 but live ‘outside of Office 365’. This can be apps which use Azure AD for authentication and use the Office 365 (Unified) APIs.

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So what’s the goal of the new Office 365 Store updates?

The Office 365 store will make it easy for Office 365 users to acquire, manage and use third party applications directly from within their Office 365 web experience.

I’m sure these update will bring more Office 365 customers to the Office 365 Store (which currently has around 1500 apps). It might be enough to get App Sales in a lift, but more updates will be required to make it a really hot marketplace.

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More Office 365 NextGen Portals are coming – What do we know?

The current portals

During the SharePoint Conference in March 2014 Microsoft showed the world the first two NextGen Portals for Office 365: The Video Portal and the Office Delve Dashboard. In November 2014 these portals became available for Office 365 customers who activated the ‘First release’ option and currently both portals have been rolled out to most tenants.

One of the interesting things about these ‘NextGen’ Portals is that they aren’t fully build using the SharePoint building blocks we have known for years. The Video Portal is using a SharePoint Asset Library and an Access App under the hood (after the uploaded video is processed by Azure Media Services, as explained here). For presentation of video’s the Video portal is using a custom application, with no SharePoint GUI components. For Office Delve it’s the same, it using a custom interface without any SharePoint parts. For data gathering Delve uses the Office Graph, which can be queried using the SharePoint Online Search REST API.

Microsoft has created an answer to a common SharePoint problem: Building business solutions on SharePoint (Online) still takes a lot of consultancy and customizations. While customers are getting used to ‘click and go’ SaaS experiences like they get with Dropbox, Zoho or Box. Office 365 needs more ‘ready to go’ solutions which are able to provision in a couple minutes.

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Microsoft started to build these new Experiences and it seems that most of them won’t appear in SharePoint 2016. There will be Hybrid options which allow Office Graph to receive signals from SharePoint OnPrem (or other applications) and maybe we will get to see some new portal templates…

I slowly moved my focus away from SharePoint distributed on DVDs since 2012, when Wave 15 of SharePoint Online was released. I no longer want to wait for days of configuration to setup a SharePoint solution, I want instant gratification too! So lets take a peek at what’s coming to Office 365 this year!

Updates for the Video Portal

From the Office Blogs, Office 365 roadmap and Ignite session catalog we know the video portal with get the following improvements

  • A companion iPhone app to stream video’s to iOS devices (I guess a Windows universal & Andoid app will follow)
  • Responsive Web pages for access across devices of all sizes (PC, Mac, Android and iOS)
  • Extend video playback to non-Flash capable devices via the new HTML5-based player from Azure Media Services
  • More refinement for some of the admin controls available to portal and channel owners
  • Office 365 Video API to push and pull content in and out of Office 365 Video
  • The use of Doc types (is this a new name for Content types or a whole no artefact?)
  • App Parts (Great! They should ‘ further augment NextGen Portals experiences’ so I guess we get the ability to embed Video’s in SharePoint Online Sites
  • Improved performance

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New People Portal

Julia White has mentioned in her blogpost on February 2nd that we are getting a new ‘People Portal’. I have implemented SharePoint at more than 50 organisations and the ‘company Facebook’ (who-is-Who) if one of those features all customers want to have. From a new entry in the roadmap I have learned a little bit more about the new People Portal.

The Office 365 user profile page, aka “About Me,” is getting a significant update. First, it will be more user friendly in its overall presentation and how it looks and responds across all devices. <snip> The new “About Me” page will highlight people and people search in a whole new way – from hierarchical views, to showing who people most closely work with, and even a method to send a kudo to a co-worker.


Based on this information I can imagine a ‘Delve like’ Dashboard focused on people and SharePoint Search (Office Graph) oriented Search result pages. The text above clearly indicates the User About pages (public mysites) will get a nice makeover and I hope we will also get some improvements and extensions of the User Profile Store. This Ignite session about the ‘The New Universe of Findability and Discoverability‘ is about ‘how we connect to the content and expertise’ which might indicate some functionalities around ‘People Knowledge and Skill management’. The mention of Kudu’s could indicate the possibility of rating co-workers (and their skills)…

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Knowledge Management

Julia White has also mentioned a ‘knowledge management’ portal in her blogpost and there is a short Ignite session description on this new Knowledge Management Portal. Personally I’m very interested in the capabilities of this Portal. I’m hoping the best SharePoint has to offer (like Document Centers, Topic pages and pre-configured Content Search Webparts) is used to create this experience. But we might see a whole range of new technologies directly built on Microsoft Azure and bypassing the biggest legacy obstacle of SharePoint: SQL Server. One thing that seems to be deeply integrated in SharePoint is a whole new Page authoring tool!

A new page Authoring tool?

This roadmap update about the new About me pages has an interesting description about a new SharePoint Online ‘page authoring tool’. This tool can be used to “create stories within the company – then expand to enable creation of new types of dynamic pages”. Cool! That sounds like an Enterprise Sway! “These stories and pages are created within the browser and have built-in hooks to add other Office 365 content in a seamless way”

So we will get a cool new page builder for users to easily integrate documents from OneDrive, videos from the Video portal and images from SharePoint document libraries! This is like Wikis on steroids and I can image a lot of great scenarios for Enterprise Knowledge Management, Personal Blogs and Support documentation.

Developers will also get some great updates on the Office 365 API’s and the current SharePoint App model since we will be able to “use the Office app model in context with configuring and extending Office 365 NextGen Portals”.

I can’t wait to get my hands on it! Christmas will be in the last week of April / first week of May this year!

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Users are missing the SharePoint Online Sync button!

Last week I got a call from a customer mentioning the SharePoint Online Sync button had disappeared (from the upper right corner). The person was looking for a way to setup an OneDrive Sync, but couldn’t find the button to kick it off. As a quick fix I instructed the user to go to the OneDrive client and start it from there (by manually inserting the link to the Document Library).

This weekend I started investigating the cause and logged in to the particular tenant. I noticed the standard “SharePoint 2013 Sync” link in the upper right corner was gone. I also noticed the availability of the new “SharePoint Online Document Library Command Bar’ in this tenant (the use of the new Commandbar is described in this article).

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According to the new Office 365 message center Microsoft started rolling out the new command Bar on April 9th and it would take several weeks for it to be available to all Office 365 customers. So, this ‘April 9th Update’ explained why the user was missing the ‘Sync button’ they had been using until today…. In my opinion Microsoft should have kept the original  (upper right) Sync button link in place (at least for a while), since the ‘Sync link’ will not be shown by default in a ‘Document Library webpart’ on a Site homepage template.
This will confuse users…

One way we can teach users to setup OneDrive sync is to click the Document Library webpart and use the Ribbon. Image

We can also teach them just to click the Document Library Wep Part Title and navigate to the Document Library.

I’m sure some users will have issues not seeing a ‘sync link’ on the homepage. For these users I have an alternative: There is a way to add the ‘sync link’ to the ‘Document Library Webpart’.

Here is what you do.
1. Edit the home page by clicking the ‘settings wheel’ in the topright and select ‘edit page’.
2. Select the ‘Documents web part’ and click ‘Edit Web Part’ from the context menu
3. At het bottom, underneath “Miscellaneous” select the option “Display Search box”
4. Click OK.

Here we have a Sync button on our home page 🙂

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